So you’ve made the wise decision to increase your company’s productivity by going paperless. The next step is choosing the right paperless app to suit your business needs. It helps to list down your needs and do some research to match your requirements with the app that CAN work wonders for you.
Most business owners usually look for these features: efficient and timely reporting, automated job forms, and integrations for smart invoicing and quoting. Others seek instant mobile payments and a user-friendly Cloud scheduler to help manage people and assets. Whatever your needs are, you need to identify them to find the perfect paperless app for your business.
Sure, going paperless seems like an easy endeavor – just use smartphones, tablets and laptops to lighten your load. But, what most people don’t know is that choosing the right paperless app can make or break your business, especially if you have a LOT of paperwork to convert. This is where OCR and Data Capture technology can help you.
What Is OCR?
Optical Character Recognition (OCR) and Data Capture is a technology that enables you to convert different types of documents – such as scanned paper documents, PDF files or images captured by a digital camera – into editable and searchable data. So, essentially, any document coming into the business can be scanned or sent straight to a dedicated email address and the data captured and processed.
Why is OCR Important?
OCR is vital to your business because it lets you scan paper files and capture data and turn them into paperless forms that you can search for and edit. This means that you can upload these mobile forms and search for any information from those files without having to manually type them into your mobile phones, tablets or computers beforehand. This can shave off hours from your workflows as data is instantly processed and converted into paperless forms that you can access and edit anytime, anywhere. No more manual typing and data entry so your staff can focus on other areas of your business – especially customer service. The end result is happy customers. How cool is that?
Formitize recently launched a new dedicated Digital Division focused directly on OCR Capture, Paper & Invoice Processing. At Formitize, we help you revolutionize your business from day one; right from the start of your free trial. We work with you as you make your transition from relying on paperwork to going paperless.
We will formitize your paper documents and convert them into smart forms that you can use for many things – safety first checklists, job forms, time trackers, quotes and invoices, expenses, and reporting. The best part is, once you’re all set up, you can combine your old data with new ones. This means that you can pull up customer information that’s already stored in your database and update that record with new transactions and information from that same customer. This seamless, two-way integration is just one feature that Formitize offers to help you grow your business.
Would you like to learn more about OCR and how you can use it to rev up your business? Why wait? Start your Free 30-day Trial Today!