View Formitize Jobs in Your External Calendar (Google Calendar, Outlook, Apple Calendar)

Ever wished your Formitize jobs just showed up in your normal calendar?

Now they do.

You can now sync your scheduled Formitize jobs directly into your external calendar using a simple calendar feed. That means your jobs appear right alongside your meetings, appointments, and everything else you’ve already got planned.

No more jumping between tools just to figure out what your day looks like. No more accidental double-bookings.

Just open the calendar you already use every day and see your whole schedule in one place. Easy.

What’s New: External Calendar Feed

The External Calendar Feed allows Formitize jobs to be displayed within your external calendar, giving you a unified view of your schedule.

With this update, users can now:

• View scheduled Formitize jobs directly in their existing calendar

• See work appointments alongside meetings or personal commitments

• Maintain visibility of daily schedules without needing to log in to another system

• Share visibility of schedules across team members who use shared calendars
  
  

This provides a simple way to stay organised while continuing to use the calendar tools you already rely on.

How This Solves a Common Problem

Many teams use a primary calendar to manage their day. Meetings, personal appointments, and internal planning often live there.

However, job scheduling is sometimes managed in a separate platform. When these two systems are disconnected, it becomes easy to accidentally double-book or overlook existing commitments.

Without a single view of the day:

• Jobs can be scheduled over existing events
  

• Team members may need to check multiple systems
  

• Managers may struggle to quickly understand availability
  
  

The External Calendar Feed removes this friction by bringing job schedules into the same view as everything else.

Instead of switching tools to check availability, users can see their full day at a glance.

How Customers Use This in Practice

This feature is especially useful for operational teams who manage multiple jobs each day.

Here are a few common scenarios:

Field technicians planning their day
A technician can open their phone’s calendar and immediately see both their jobs and personal appointments.

Office administrators coordinating schedules
Admins can view job schedules alongside internal meetings, making it easier to plan workloads and allocate tasks.

Managers monitoring team activity
By viewing shared calendars, managers can see who is scheduled where and when.

Teams preventing booking conflicts
Having jobs visible within the same calendar helps avoid overlapping commitments.

For teams working with mobile workforce scheduling, this visibility helps keep operations running smoothly.

Why This Matters for Growing Teams

As teams grow, coordination becomes more complex. More staff, more jobs, and more scheduling pressure can make it harder to keep everyone aligned.

A shared view of schedules helps reduce confusion and improves planning confidence.

This feature supports growing teams by:

• Providing visibility of job schedules without switching systems
  

• Helping prevent accidental double-bookings
  

• Allowing teams to maintain their existing calendar workflows
  

• Supporting collaboration through shared calendar visibility
  
  

For organisations using field service management software, small improvements like this can significantly improve day-to-day coordination.

Frequently Asked Questions

What is an external calendar feed for jobs?
An external calendar feed allows scheduled jobs to appear in a separate calendar application such as Google Calendar, Outlook, or Apple Calendar.

Will updates appear instantly in my calendar?
Updates may take a little time to appear depending on the external calendar system. New jobs or schedule changes may not sync immediately.

Can I edit Formitize jobs directly from my calendar?
No. The calendar feed is one-way. Jobs must still be created or edited inside Formitize.

Can events from my external calendar sync back into Formitize?
No. External calendar events will not appear in the Formitize scheduler.

Who benefits most from this feature?
Both administrators and field staff benefit. Anyone who manages or views schedules can use the calendar feed to better understand daily workloads.

Conclusion

Your schedule shouldn’t live in two places.

With the External Calendar Feed, your Formitize jobs now sit right alongside the rest of your calendar events. One calendar, one clear view of the day.

It’s a simple change, but a powerful one. Fewer double bookings, easier planning, and a much clearer picture of what’s coming up, especially when your team’s out in the field and the day gets busy fast.