Fomritize Hipaa2

Formitize and HIPAA Compliance:
Ensuring the Highest Standard of Data Protection

 

We understand the importance of safeguarding sensitive patient data in the healthcare industry. 

The Health Insurance Portability and Accountability Act (HIPAA) sets the standard for protecting such information, and we are committed to meeting these stringent requirements. 

Here’s an overview of HIPAA and how we ensure compliance as a SaaS solution providing CRM and digital forms to healthcare professionals.

 

What is HIPAA?

HIPAA, the Health Insurance Portability and Accountability Act, is a U.S. law designed to protect sensitive patient information. 

Any company handling protected health information (PHI) must implement stringent physical, network, and process security measures. 

HIPAA compliance is crucial for preventing unauthorized access and ensuring the confidentiality, integrity, and availability of PHI.

 

How We Ensure HIPAA Compliance

1. Administrative Safeguards
  • Security Management Process: We implement robust policies and procedures to prevent, detect, and address security violations, including comprehensive risk analysis and management.
  • Assigned Security Responsibility: A dedicated security official oversees the development and implementation of our security policies and procedures.
  • Workforce Security: We ensure all employees have appropriate access to PHI and prevent unauthorized access.
  • Information Access Management: Policies and procedures are in place to authorize access to PHI.
  • Security Awareness and Training: Regular training and updates are provided to all employees to maintain security awareness.
  • Security Incident Procedures: We have established procedures to effectively manage and address security incidents.
  • Contingency Plan: Our contingency plans ensure that we can respond to emergencies that may affect systems containing PHI.
  • Evaluation: Regular evaluations ensure ongoing compliance with security policies and procedures.
  • Business Associate Contracts: We ensure all business associates are HIPAA compliant.

2. Physical Safeguards
  • Facility Access Controls: Policies limit physical access to systems housing PHI.
  • Workstation Use: Policies ensure the proper use of workstations to maintain security.
  • Workstation Security: Physical safeguards are in place for workstations accessing PHI.
  • Device and Media Controls: Procedures manage the disposal and reuse of electronic media containing PHI.

3. Technical Safeguards
  • Access Control: Technical policies and procedures restrict access to PHI to authorized individuals only.
  • Audit Controls: Mechanisms are in place to record and examine access and activity in systems containing PHI.
  • Integrity Controls: Policies ensure PHI is not improperly altered or destroyed.
  • Person or Entity Authentication: Procedures verify that individuals or entities seeking access to PHI are authorized.
  • Transmission Security: Technical security measures protect PHI transmitted over electronic networks.

4. Organizational Requirements
  • Business Associate Agreements: Agreements with business associates outline their responsibility for protecting PHI.

5. Policies, Procedures, and Documentation
  • Policies and Procedures: Comprehensive policies and procedures ensure compliance with HIPAA's security rule.
  • Documentation: All security policies, procedures, and actions are documented and maintained for at least six years.

Additional Measures for Enhanced Security
  • Encryption: All data at rest and in transit is encrypted to protect PHI.
  • Two-Factor Authentication (2FA): We implement 2FA to add an extra layer of security for accessing PHI.
  • Data Backup and Disaster Recovery: Regular data backups and a robust disaster recovery plan are in place.
  • Regular Audits and Penetration Testing: Continuous security audits and penetration testing help identify and mitigate vulnerabilities.

 

Commitment to Your Security

We are dedicated to maintaining the highest standard of data protection. By adhering to HIPAA's comprehensive requirements, we ensure the confidentiality, integrity, and availability of your sensitive healthcare data.